Traffic Coordinator in Hoopeston IL

Carriers

• Interview potential carriers
  • Acquire freight rates for active lanes.
  • Acquire required forms
    • Insurance
    • Tax Forms
    • Credit Application
• Update Freight Rates Quarterly
• Provide Freight Quotes
  • Sales for new Customers/Divisions
  • Inbound (Select suppliers)

Arrange Freight with Carriers and Railroad.

• Review Open Orders report
  • Assign Carrier
    • Log in Max
      • Carrier Name
      • Freight Quote
      • Equipment Requirements
      • Assign Appointment Time
  • Email carrier load assignments.
• Take calls/emails from carriers to schedule pick up appointment
  • Log Carrier Name
  • Carrier Phone number
  • Manage ship date changes

Coordinate Customer Service Calls from Corporate Office.

• Communicate delivery appointment issues between carriers and customer service.
• If a rush shipment is requested and labeling must is needed:

• Check with the supervisor and inventory scheduler to provide an available date.
• If shipment is a truck that should be arranged by Hoopeston – locate and commit a truck to the load.
• Report back to corporate office Via E-mail (Documented) the best available date.

Check In and Out Trucks

• Provide the proper paperwork.
• Check all tags shipped to confirm they match the sales order and bill of lading.
  • Verify locations & Quantities
• Follow customer Guideline – Paperwork in Trailer, Codes on Sheet, Etc.

Finalize Paperwork to Complete Shipment

• Pick the sales order in max.
• Print packing list – confirm that the codes picked are correct to the tags used.
• Make copies of shipments and distribute to appropriate people.
• Log Peco pallets

Print Sales Orders and bill of ladings for shipments for the next day.

• Verify order information accuracy.

Freight Invoices

• Confirm freight rate.
• Research Invoice/Rate Discrepancies
• Log into Freight Rates Spreadsheet for Accounting

Finished Goods Inventory

• Finished Goods Inventory items need to be cycle counted and audited at least quarterly
• Review Inventory discrepancies discovered at time of shipment.

Physical Inventory

• Participate in the Annual Physical Inventory
  • Key Inventory Tags
  • Review Variance Reports
  • Research Available Inventory Issues

Maintain Shipment Files

Order shipping supplies, BOL’s, seals, tags.