Route Settlement Specialist in Minneapolis MN

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Dairy Farmers of America logo
Dairy Farmers of America
Title: 
Route Settlement Specialist
Date: 
04/08/2020
Job ID: 
9728
Location: 
Minneapolis MN
Degree: 
Not Specified
Salary: 
Not Specified
Job Types:
Administrative Assistant
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General Purpose: Reconcile information received for each route to validate that all product that left the manufacturing location was appropriately accounted for by a customer invoice or an inventory adjustment transaction. Performs general office activities which include shipping & receiving administrative packages & freight and electronically sorting accounts payable invoices.

Hours: Core hours are 11am - 5:30pm with Saturday being a regularly scheduled workday. 40 Hours/5 days per week. Flexible schedule to be mutually agreed upon with hiring manager. Daily schedule must cover a minimum of 5 core hours.

Duties and Responsibilities:

  • Communicate with Distribution Supervisors, Route Drivers, and Distributors by collecting and documenting end-of-day delivery paperwork daily for all shipments
  • Ensure completeness of all documentation substantiating inventory transactions and communicate through credit return form, route stock adjustment form and/or good product return inventory forms
  • Verify that all inventory physically loaded onto trucks was delivered and accounted for daily
  • Analyze route discrepancies and communicate with Distribution Supervisors as necessary
  • Problem solve and look for errors before completing customer invoicing
  • Scans and indexes all order entry tickets and uploads them to PaperVision. Acts as a resource for POD (proof of delivery) requests
  • Prepare recurring Distributor statement. Collaborate with Accounts Receivable and Credit to ensure a standard process is followed and the Distributor understands their statement allowing for timely payment
  • Manages shipping and receiving of administrative packages & freight
  • Electronically sorts accounts payable invoices daily. Manages process flow of invoices to ensure that invoices continue through the process in a timely manner. Train invoice reviewers and approvers on process as needed
  • Supports and cross trains to relieve other employees at facility who are on vacation, sick, etc.
  • Perform other duties as assigned

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