Operations Staffing Coordinator in Salinas CA

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organicgirl, LLC
Operations Staffing Coordinator
Job ID: 
Salinas CA
Not Specified
Not Specified
Job Types:
HR Generalist, HR Generalist-Supervision, Recruiting
Under general supervision review, analyze, and assimilate employee time off and attendance information to develop current and anticipated staffing needs. Assign employees to a work schedule, determine staffing and or shift gaps, forecast staffing needs based on available information and place staffing orders to fill open and anticipated shifts. Assist in developing the workforce planning and work shift schedule process. Assist in developing the tools and processes to be used for establishing work schedules, assigning employees to a schedule, and changing employee work schedules and work schedule assignments.

ESSENTIAL JOB FUNCTIONS (other duties may be assigned as needed):

  1. Understand and adhere to the provisions of the Collective Bargaining Agreement. This includes but is not limited to time off procedures, attendance tracking, seniority and posting procedures.
  2. Understand and adhere to applicable Company policies and standard operating procedures.

  1. Assist in developing the processes used to establish work schedules, assign employees to a work schedule, and change employee work schedules and work schedule assignments.
  2. Assist in developing the tools to be used for workforce planning and work shift scheduling and how to better leverage existing systems. Understand the Human Resource Information System (HRIS), how to use the system for scheduling and workforce planning, add/change/delete and assign work schedules to employees in the system.
  3. Gather, compile, and analyze information from various sources to identify current and future gaps in shift coverage. Information may include: employees on mandated leaves of absence, requests for time off, workers with work restrictions, seasonal program, call-in attendance log, temporary workforce, training, services, and daily un-planned emergencies.
  4. Prepare, organize and assign employees to work schedules, identify gaps in shift coverage and if applicable, place order with Human Resources to source and onboard employees to fill gaps to ensure adequate staffing on the plant floor for every day of production.
  5. Assist in the development and implementation of recruiting programs/staffing solutions.
  6. Work with human resources coordinators to secure direct hire and temporary staff as required.
  7. Create staffing reports, statistics, and charts.
  8. Prepare and publish work schedules allowing employees visibility to current and future work schedules.
  9. Schedules and approves time off for employees as well as makes sure vacant posts are filled to meet employment/staffing daily requirements.
  10. Actively involved in coordinating training schedules with employee work schedule to ensure employees have time off for training and work schedules are covered.
  11. May assist or participate in tracking employee attendance.


Individuals must possess these knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Strong work ethics.

  1. AS degree in a related field and a minimum of 2+ years of relevant experience or an equivalent combination of education and work experience.
  2. Knowledge of Wage and Hour laws and leave laws (FMLA/CFRA, PDL, ADA) are required.
  3. Strong customer service orientation is required.
  4. Strong working knowledge of Microsoft Suite (Word, Excel (Expert), PowerPoint). Experience working with Human Resource Information Systems, timekeeping, and scheduling systems required. Experience with ADP platform a plus.
  5. Experience working in a Union environment a plus.
  6. Strong typing skills.
  7. Ability to multi-task while paying close attention to details.
  8. Ability to work under pressure.

  1. Bi literate in English and Spanish required.
  2. Effective oral and written communication skills, excellent interpersonal skills necessary to interact effectively with individuals at all levels of the company, including senior-level executives to front-line workers.
  3. Read and interpret documents such as human resource policies, collective bargaining agreements, safety rules, and procedure manuals.

  1. Works with mathematical concepts at an intermediate level.

  1. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  2. Ability to use good judgment and a high level of discretion with sensitive, confidential issues and projects.
  3. Decision-making, problem-solving, and analytical skills are necessary to be successful.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Heavy use of computers, computer screens, phones, faxes, etc. are required.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to air conditioning. Also, while performing duties of this job, the employee will be occasionally exposed to cold temperatures and heat when visiting plant. The employee may be visiting plant locations where the use of chemical substances is present and used in the processing plant. Employee’s work is also subject to the pressures of time constraints and deadlines. The noise level in the work environment is usually moderate.

Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act (FMLA) English https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
Family and Medical Leave Act (FMLA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf
Equal Employment Opportunity Commission (EEOC) https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm
Employee Polygraph Protection Act (EPPA) English https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
Employee Polygraph Protection Act (EPPA) Spanish https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppaspan.pdf
Uniformed Services Employment and Reemployment Rights Act (USERRA) https://www.dol.gov/sites/dolgov/files/VETS/legacy/files/USERRA_Private.pdf

Department: Production
This is a non-management position
This is a full-time position

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