Office Administrator in Pasco WA

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CSS Farms
Title: 
Office Administrator
Date: 
06/14/2022
Job ID: 
OFFIC001426
Location: 
Pasco WA
Degree: 
Not Specified
Salary: 
Not Specified
Job Types:
Administrative Assistant, Office Manager
CSS Farms is a multi-state agricultural business with a mission of Growing Great Together. We achieve this by leading the way in stewardship and solutions for every field, every load, every day.

At CSS Farms we take great pride in doing the job right and believe our best work is achieved when we work together. Farming is our way of life, we have a deep passion for the land, our families, and our communities. We have a legacy rooted in solving hard problems and tackling new business ventures.

Summary

This position is responsible for the overall office management and general reception. Serving as an example for and coaching team members toward our core values is essential in this position.

Relationships

This position reports directly to the Farm Manager with work direction provided by the Director of Human Resources. The position will work closely with other members of the management team.

Responsibilities

In this position you will:
  • Provide overall reception and general office management.
  • Work within NetSuite system to create purchases orders, coordinate receipt of items, and ensure invoices are sent to accounts payable for timely vendor payment.
  • Communicate outstanding farm commitments for goods and services with Shared Services team to ensure accurate accrual-based accounting records.
  • Manage all documentation and records for employees such as hiring, timecards, vacation, workmen's compensation, etc.
  • Assist with the organization of information for crop plans, leases, field reports, records for pesticide, fertilizer, irrigation records, and others as assigned.
  • Manage record keeping databases for crop production and harvest.
  • Provide IT support for managing shared files, software and hardware updates, virus protection, and others as assigned.
  • Track purchasing of major inputs (fuel, fertilizer, pesticides, supplies, repairs, and others).
  • Purchase and inventory office supplies.
  • Maintain office housekeeping and organization.
  • Manage recruitment and hiring of seasonal labor and H2A sponsored labor programs.
  • Coordinate and organize food safety program documentation and compliance for the site.
  • Manage energy and water tracking databases and provide reports and billing information as required.
  • All other duties as assigned.


Desired Qualifications
  • Bachelor or Associates degree in Accounting, Business, Human Resources or a related field.
  • 2-5 years of office management experience with prior work in agriculture preferred.
  • Demonstrated strong work-ethic, outstanding leadership ability and exceptional interpersonal skills.
  • Ability to flex work schedule as needed based on seasonal demands of an agricultural operation, which may include weekends as needed periodically.
  • Proficiency in the use of Microsoft Excel, Word, PowerPoint, and other software programs.
  • Excellent written and oral communication skills.
  • Superior demonstrated organizational and project management skills including the ability to anticipate challenges and find solutions.
  • Bilingual in Spanish and English is preferred, but not required.


Work Authorization
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.


Compensation and Benefits
  • Market competitive salary.
  • Healthcare, Dental, and Vision coverage as outline in the company benefits overview.
  • Flex spending account for out-of-pocket medical expenses.
  • 401(k) plan options.
  • Short Term Disability Insurance, Long Term Disability Insurance, and Life insurance.
  • A paid time off package.


AAP/EEO Statement

CSS Farms is an EOE.

CSS Farms expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
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