Office Administrator in Sodus NY

JOB TITLE: OFFICE MANAGER

REPORTS TO: PLANT MANAGER

POSTION SUMMARY:

To ensure that all Sodus Plant office operations are conducted efficiently and accurately.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Prepare payroll

Prepare weekly & monthly reports for Sodus Plant

Maintain budget book for each department

Prepare month end reports

Maintain personnel records for all full time and temporary employees

Prepare all necessary paperwork for new hires (includes government required forms).

Maintain files for Workers Compensation and OSHA

Continue to look for cost savings in all areas

Track shipping and receiving of raw materials

Manage petty cash and checking account

Monitor and purchase office supplies

Co-ordinate cleaning schedule

Oversee trash removal

Purchase cleaning supplies

Maintain clean office (vacuum, dust)

Maintain records for Vision Quest program

Prepare outgoing mail

Sort and distribute incoming mail

Perform shipping and receiving duties (samples, machine parts etc.) via UPS and Fed Ex

Answer phone and distribute calls

Receive all guests, salespeople

Maintain filling system

Weigh trucks in and out for billing & inventory purposes

Initiate payment records for invoices

Ensure sales orders are complete and routed to shipping department

Input released shipping orders in the PICS systemfor payment

Track pallets

Input purchase orders and receiving documents in the PICS system.

Prepare incoming invoices for payment and forward to billing office

Initiate invoices for venders for product such as; filter waste, tank bottoms, cider and wine stock from small wineries

Maintain Hazardous Communications Book (Must be kept updated at all times

OUALIFICATONS & POSITION REQUIREMENTS:

Minimum High School degree or GED

PC proficiency in MS Office software applications

Proven communication skills, both oral and written

Mainframe exposure