Office Admin in Lake Alfred FL

Mizkan America logo
Mizkan America
Title: 
Office Admin
Date: 
01/26/2022
Job ID: 
5000776544006
Location: 
Lake Alfred FL
Degree: 
Not Specified
Salary: 
Not Specified
Job Types:
Administrative Assistant, Office Manager

Mizkan Americas, Inc.

Job Description

Location: Lake Alfred, FL

Job Title: PLANT ADMINISTRATIVE ASSISTANT

Department: Office Administration

Reports To: Plant Manager

FLSA Status: Non-Exempt

COMMENTS: This job description reflects assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

SUMMARY: The administrative assistant is responsible for all office administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Data enter various production, receiving, shipping and purchasing records contacting source department to clarify questionable information and correct errors.
  • Answer incoming phone calls, take messages and forward to appropriate person.
  • Greet visitors and inform employee. Make sure sign in/out log and Food Safety Training Card as required for security purposes. Issue safety equipment as needed.
  • Type general correspondence, agendas and reports as requested.
  • Open, sort and distribute mail and faxes. Prepare outgoing mail.
  • Maintain office files.
  • Maintain office supplies, ordering supplies as needed.
  • Prepare purchase order requisitions.
  • Notify temporary help agency of needed workers. Notify supervisor of temporary helper’s name and hours.
  • Assists with payroll processing
  • Perform accounts payable and receivable administrative functions.
  • Seeks additional work during slow periods.
  • Ability to cross train in other areas and successfully complete projects.
  • Ability to work tactfully, harmoniously and effectively with co-workers, management, customers, vendors, contractors and/or visitors.
  • Keep others informed of important information in a timely manner. Communicate unusual problems, delays, etc. to the appropriate individuals in a timely manner.
  • Responsible for food product quality and safety.
  • Responsible for keeping work area and other areas of office clean.
  • Effectively communicate with other departments regarding statuses on parts and services, as well as updates
  • Assist with TTB/Tax Reporting on a timely basis

EDUCATION, EXPERIENCE AND QUALIFICATIONS

  • High school diploma required.
  • Excellent Verbal, Written and Math skills required.
  • Attention to accuracy, neatness, details required.
  • Ability to operate personal computer with proficient working knowledge in Microsoft Office (Word, Excel, and PowerPoint)
  • Ability to operate standard office equipment.
  • Ability to work with others well in a team environment.
  • Willing to work under varying circumstances and changes in procedures, operating /customer requirements, etc.
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