HR Admin / Office Supervisor in Phoenix AZ

Principal Accountabilities:

Office / Front Desk Responsibilities / General Administration

• Oversee access to the facility, greet visitors, and guide sign in process.
• Receive and sort mail.
• Monitor office supply levels and place orders as needed.
• Point of contact for janitorial service, Sparklett’s water, and Xerox.
• Place Safeway orders and food/catering orders for company events
• Provide general administrative support as needed.
• Other responsibilities as may be assigned.

HR Administrative

• Process payroll hours for submittal daily for hourly employees (full time and temporary)
• Reconcile time and attendance and work with management as required.
• Create, maintain, and or distribute reports, including but not limited to time and attendance, attendance tracking, and PTO log.
• Onboard new hires and process required paperwork.
• Handle minor employee disputes and issues.
• Incident and accident investigations, tracking, reporting, and filing.
• Provide general administrative support as needed.
• Process workers’ compensation claims
• Maintain key box and log.
• Other responsibilities as may be assigned.

Accounts Payable Administrative

• Maintain and reconcile credit card log.
• Receive and process invoices, including distributing to the appropriate manager for coding and approval, entering into QuickBooks, and filing.
• Petty cash
• N2 gas tracking
• Other responsibilities as may be assigned.

Critical Competencies:

• Integrity and Trust
• Disciplined, Self-Motivated, Self-Directed
• Managing through systems and processes
• Values, builds, and manages relationships with excellence.

Key Functional Skills/Knowledge

• Excellent customer service abilities
• Experience in QuickBooks or similar accounting system
• Ability to oversee several activities at once.
• Excellent organizational and documentation skills
• Strong attention to details and accuracy
• Strong written and verbal communication skills for addressing all levels of the Villa Dolce Gelato business, customers, consumers, regulatory authorities, and employees, and staff.
• Knowledge of key food safety and quality risks in frozen dessert manufacturing
• Ability to handle sensitive information and situations with discretion.
• Maintain confidentiality.
• Must be proficient in English.

Key Experiences

• 6 years+ in Customer service, HR, Purchasing, or an Executive administrative role.
• Food manufacturing/distribution experience a plus

Desired Education

• B.S./B.A. degree

Working Conditions

• Normal for office environment
• Ability to work sitting down for an extended period.
• Ability build excellent working relationships with all internal and external contacts.

Compensation & Benefits

• Job Type: Full-time
• Salary: $35,000-$50,000/year based on experience
• 5% Bonus
• Health Insurance
• Vision Insurance
• Dental Insurance
• Vacation and holiday pay