HR Admin / Office Supervisor in Phoenix AZ

Villa Dolce Gelato
HR Admin / Office Supervisor
Job ID: 
Phoenix AZ
$35,000 - $50,000
Job Types:
Administrative Assistant, Office Manager
Employment Type:
Full Time

Principal Accountabilities:

Office / Front Desk Responsibilities / General Administration

  • Oversee access to the facility, greet visitors, and guide sign in process.
  • Receive and sort mail.
  • Monitor office supply levels and place orders as needed.
  • Point of contact for janitorial service, Sparklett’s water, and Xerox.
  • Place Safeway orders and food/catering orders for company events
  • Provide general administrative support as needed.
  • Other responsibilities as may be assigned.

HR Administrative

  • Process payroll hours for submittal daily for hourly employees (full time and temporary)
  • Reconcile time and attendance and work with management as required.
  • Create, maintain, and or distribute reports, including but not limited to time and attendance, attendance tracking, and PTO log.
  • Onboard new hires and process required paperwork.
  • Handle minor employee disputes and issues.
  • Incident and accident investigations, tracking, reporting, and filing.
  • Provide general administrative support as needed.
  • Process workers’ compensation claims
  • Maintain key box and log.
  • Other responsibilities as may be assigned.

Accounts Payable Administrative

  • Maintain and reconcile credit card log.
  • Receive and process invoices, including distributing to the appropriate manager for coding and approval, entering into QuickBooks, and filing.
  • Petty cash
  • N2 gas tracking
  • Other responsibilities as may be assigned.

Critical Competencies:

  • Integrity and Trust
  • Disciplined, Self-Motivated, Self-Directed
  • Managing through systems and processes
  • Values, builds, and manages relationships with excellence.

Key Functional Skills/Knowledge

  • Excellent customer service abilities
  • Experience in QuickBooks or similar accounting system
  • Ability to oversee several activities at once.
  • Excellent organizational and documentation skills
  • Strong attention to details and accuracy
  • Strong written and verbal communication skills for addressing all levels of the Villa Dolce Gelato business, customers, consumers, regulatory authorities, and employees, and staff.
  • Knowledge of key food safety and quality risks in frozen dessert manufacturing
  • Ability to handle sensitive information and situations with discretion.
  • Maintain confidentiality.
  • Must be proficient in English.

Key Experiences

  • 6 years+ in Customer service, HR, Purchasing, or an Executive administrative role.
  • Food manufacturing/distribution experience a plus

Desired Education

  • B.S./B.A. degree

Working Conditions

  • Normal for office environment
  • Ability to work sitting down for an extended period.
  • Ability build excellent working relationships with all internal and external contacts.

Compensation & Benefits

  • Job Type: Full-time
  • Salary: $35,000-$50,000/year based on experience
  • 5% Bonus
  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • Vacation and holiday pay
Apply Now
Name and email are optional and not part of your application. It will be used solely by to send you new job alerts.
By continuing you agree to's Terms of Service
Red Alert COVID-19 resources.