Job Title: GRAPHICS COORDINATOR / GRAPHICS SPECIALIST Reports to: Packaging Buyer
Summary: Proof all art sent by customers or created for Company brand by another artist, layout, ingredients, nutrition, UPC, net weight, address, repeat, cutoff, colors, placement of registration marks and all additional copy.
In the absence of the Graphics coordinator the Packaging Buyer will assume these responsibilities
- Proof all art sent by customers or created for company brand by another artist – layout, ingredients, nutrition, UPC, net weight, address, repeat, cutoff, colors, placement of registration marks, and all additional copy.
- Recommend changes / corrections to customer’s art files when necessary.
- Create and fill out check-off form for regulatory compliance manager and QA manager.
- Coordinate with regulatory compliance manager and QA manager to have them sign off on proofing checklist for each item.
- Have customer or artist make any additional changes regulatory compliance manager and QA manager feel are needed for art files.
- Have art files sent to printer.
- Follow up with printer to check on status of prepress proofs.
- Proof and approve prepress proofs sent by printer.
- Send approval or any changes needed to printer.
- Collect a sample of all new printed packaging items the first time they are received, and the first time they are received after any updates or graphic changes.
- Proof all packaging items the first time they are received, and the first time they are received after any revisions or graphic changes.
- Have art files sent for all packaging items moving to another printer.
- Proof and approve prepress proofs for all packaging items moved to another printer.
- Collect a sample of all packaging items the first time they are received from another printer even if there are no updates or graphic changes.
- Proof all packaging items the first time they are received from another printer even if there are no updates or graphic changes.
- Proof and approve all hard copies and color proofs sent via FedEx or UPS from suppliers. If approved, make copies, repackage proofs, and return to printer.
- Approve all color swatches for company brand products and return to printer.
Maintain Die Lines and Have Die Lines Created:
- Keep all packaging die lines updated.
- Make any changes requested and approved by owner.
- Continually update die lines to make them more user friendly.
- Keep up with code area restraints on all packaging die lines.
Act as Liaison Between Customers and Printers:
- Send nutrition facts, ingredients, die lines, and printer specs to customers for new items or items that are changing.
- Work with customers on graphics changes needed to meet printing capabilities of supplier.
- Coordinate color swatch and color approvals between customers and printer.
- Work with packaging buyer to make sure deadlines on art files are met.
- Create 12 digit UPC numbers and 14 digit GTINs for each packaging level for company brand.
- Follow and maintain hierarchy of indicator digits used for retail UPCs and GTINs.
- Keep record of all UPCs and GTINs to avoid duplication.
Maintain and Update Packaging Specs for Finished Goods:
- Keep database of pallet configurations.
- Request new pallet configurations when needed.
- Keep database of dimensions, weights, and counts for individual products, inner packs, cases and pallets.
- Set up all new items going to cold storage.
Bill on Materials:
- Create all packaging bill of materials.
- Proof all packaging bill of materials.
- Audit packaging bill of materials.
- Create or have artist create designs and copy for major retailer limited time offers (LTOs).
- Take photos of major retailer LTO products and create or have artist create print ready renderings of the products for display headers.
- Create or have artist create header art for each LTO promotion.
- Create or have artist create packaging designs for new products for major retailer.
- Create or have artist create new packaging designs for all company brand products.
- Create or have artist create new packaging designs for customers that don’t have a graphics company they regularly use.
- Search online databases for stock photos, vector backgrounds, and design elements to use on company brand packaging.
- Create or have artist create designs for packaging mockups.
- Create physical mockups once art is completed.
- Carefully pack mockups and send to customers or sales team.
Packaging Quotes and Projects:
- Work with owner and corrugated / solid fiber suppliers to create die lines and specs for corrugated packaging and solid fiber cartons.
- Get samples of corrugated and solid fiber items to try.
- Send packaging samples to customers for approval when necessary.
- Check with production manager and plant engineer on new die line designs to make sure they will run on our production lines.
- Get quotes on new corrugated and solid fiber items.
- Compare quotes to price per square inch of existing item.
- Organize digital and paper files for all printed items used by company. Indicate latest versions and move obsolete versions to alternate folder.
- Work with the regulatory compliance manager to make sure you have the latest version of all nutrition facts and ingredient statements for each item.